All Flights need to be attached to a mission. In the Mission creation view you can set all the details of your mission including location, equipment, documents and risk assessments.
Go to Activities → Missions in the sidebar menu and select ADD (to create a new mission from scratch) or COPY (to copy details from an existing mission).
Continue to fill in the mission details on each tab
This is where you will enter the general details of your mission (operation).
Mission Planning Status will show a green tick if all details are complete – the first time you edit this screen, this will not update until you move to the next tab (location)
Define the flight area / flight path for the mission. View airspace restrictions and nearby airports. Manage preset areas.
Map Operations relates to defining map features that are used for mission parameters – like the flight area or flight path.
Flight Area Annotations are just to highlight or add information relevant to the flight area – these do not interact with airspace checking functions.
Flight Area Annotations are for information purposes only. The location checking algorithms for flight area and flight path do not take them into account.
When checking the Flight Area, the first component of the display is the airspace stack. This shows a stacked diagram of the airspace above the mission pin location up to the altitude you select from the drop-down box.
Where airspace zones overlap (for example, a smaller restricted zone inside a larger restricted zone), multiple columns will be generated with the most relevant zones in the first column.
The small star in each column indicates the upper altitude for the mission (defaults to 400 feet if none selected).
Clicking on the zone will show more information.
Clicking the “More…” link in the popup will provide more details where they are available.
Below is an example of a flight path added to a mission. It crosses several high ridges.
Flight Path Analysis produces the following graph for the flight path.
The flight path line is drawn at the mission max altitude. In this example, it intersects a restricted zone while crossing the first ridge. It also passes through a national park (yellow) when crossing the ridges.
Below the Airspace Stack / Flight Path Analysis is the notifications section.
In this section, issues and information items detected by the location checking algorithms are displayed with the most relevant first.
These can be:
Clicking on the coloured chevron next to the listing will provide more information.
Airports with a blue chevron also have frequency information available.
If this is an Australian airport, it will show if it is listed in the ERSA. If yes, then you can click on the word “YES” to open the listing.
Any chevron opened will also highlight that area / airport on the map.
In this example, Wollongong Airport is highlighted and the icon is enlarged.
Below the map is a quick reference weather chart for the next seven days (48 hours of hourly forecasts, followed by 5 daily forecasts)
This gives a quick overview of temperature, wind, visibility, cloud cover, rain and any issued warnings.
Hovering over any icon will give more details.
You must specify a start and end date for the operation before you can access this tab as it interacts with the scheduling system.
Specify the resources being used for the operation (mission).
On this tab you can select the Pilot, Aircraft and Additional Equipment (Payloads and Ground Equipment)
Select the pilot from the drop-down menu.
Once you select a pilot, an icon will appear next to the drop-down box. It will be (ok), (warning) or (danger). These icons are generated by the scheduling system and currency information for the pilot.
If the icon is warning or danger, clicking on it will show what the issue is.
(Click on the icon again to close the message)
The following fields for Contact Number, Additional Personnel, Additional Personnel Contact are free text fields and do not interact with the scheduling system. They are also optional.
Aircraft selection works much the same as Pilot selection except it checks scheduling and maintenance issues.
Click the button to add new additional equipment. This will open the selection window
Select the desired equipment and click ADD at the bottom of this window to add it to the list.
You can keep adding as many as you need.
This tab will appear when you have selected to have a Job Safety Assessment (JSA) on the General Tab. Some Authorities will have the “JSA Required” option enabled, so you will be forced to have a JSA for the mission.
Determine the appropriate answer to each question.
If you answer “No” to any question, you can fill in the second part of this section to say how it can be made legal (with an exemption, permit, using a tether etc)
Use this section to determine if standard operational risks have been addressed.
If you answer “No” to any question, you can select “Yes” in the second part of this section if you plan to use the Risk tab to add a risk mitigation.
Use this tab to show all risks identified and how they will be mitigated
There are two methods to ad risks to a mission.
This method allows you to create a risk and mitigation strategy from scratch.
Fill in the fields and select the appropriate severity and probability.
The risk factor is based on a 6 x 6 risk matrix defined here
Select a Risk Mitigation Template to add any number of predefined risks and mitigations to a mission.
Risk Mitigation Templates are defined at Setup > Risk Mitigation.
Checklist items to be used for the operation (mission) are managed on this tab
The first time you view this tab it will be automatically populated based on the Authority (General tab) and resources (Resources tab) that you have selected.
To reset the checklist page, just delete all of the items from each category and close / re-open the tab. This will force a full reload of the default checklist items.
Click the button in the section you wish to add the checklist item to.
Items can be dragged within a section to change the order, but they cannot be dragged from section to section.
The Checklist item Add / Edit window will be opened
This is a general category for the checklist item. It provides an icon that indicates what area the item relates to to help the pilot with a visual indicator of what the question relates to.
Always phrase the question so it requires a Yes or No answer with Yes being the desired answer.
Keep the question short and meaningful.
Add specific instructions on how to perform a check or what to look for etc in the details.
Additional information or instructions can be displayed if an answer other than “Yes” is selected by the pilot.
You can also select any other equipment or activity and add the checklist items defined in the Checklist Centre for that selection.
Click the button at the top of the page to open the selection list.
This is where you add items for particular activities relating to this mission.
Use the or buttons to attach documents.
The Add New button allows you to upload files that have not been previously uploaded to your account.
These files are attached to the mission and can be accessed through the document centre (Organisation > Documents on the sidebar menu).
The Add From Our Documents allows you to link to documents already uploaded.
These can be any category of document in the system, including other missions.
Click the button next to the document you want to link.
The button will allow you to view or download the file.
If you are the chief pilot (or approval delegate) you will be able to approve a mission from this tab.
Just click on the button in the top – right corner to approve or un-approve a mission.
You will have the option to click on the “Submit for Approval” button in the top-right corner.
This will notify the chief pilot and any delegates that the mission is waiting to be approved.
If any other tabs are in an error state or have not been opened, you will not be able to submit the mission.
Tabs in a warning state will not prevent the mission being submitted.
An error state is only generated for a data entry issue, information has not been added for a required field or data is in the wrong format.
Warnings can be generated by operational conditions – like a schedule clash, or a data entry issue that is not crucial – like no documents being attached.