DroneComplier

Login or Sign up

(Be sure to select the correct region)

DroneComplier Knowledge Base: What's New in Version 3?

Drone Complier 3.0 has some great features that we’re excited to share with you!

See below for a brief overview, or see more detailed guides in our Knowledge Base.

Look and Feel

The first thing you’ll notice is the new colour scheme and menu layout. This aims to make better use of both wide and narrow screens, by moving the menu bar to the side and giving the option to hide it (on mobile it is hidden by default).

We also have a new “list and detail” view which allows you to quickly preview information about a record without having to go into it.

Additionally, the entire site has been designed with improved mobile usability in mind.

Dashboard

When you first log in you are presented with our new dashboard, featuring a large airspace map, statistics and recent activity.

Map

The mapping and airspace information has been overhauled to provide a clearer overview of the airspace you are in/under, nearby airports, relevant radio frequencies and other information.

It also has Windy.com weather information to give you a detailed weather forecast including wind, rain, clouds and more.

Mission Planning

The Mission planning process has a number of enhancements, including the ability to draw a flight path and analyse the airspace along that path. It also features more map annotations including takeoff and landing markers.

You can also copy details from an existing mission when creating a new one, rather than having to start from scratch every time.

There have also been significant improvements to Checklists and Documents – see below for details.

Checklists

The all-new Checklist Centre is designed to dramatically improve the process of adding checklists to your operations.

Checklists may now be created for various individual items or classes of item. Any checklists attached to any item used in a mission will then be viewable from that mission.

We recommend having a look at the user guide or experimenting with the Checklist Centre in your Drone Complier account to see how it works.

Documents

The Document Centre is similar to the Checklist Centre but allows you to attach documents to various items, which may then be viewed by pilots and attached to missions.

Pilot View

Pilot View is a major new addition in Drone Complier 3.0. It is a web-based but mobile-optimised interface intended for pilots to use in the field to log flights, quickly create missions or view their documents.

Pilot view extends the functionality of the Android and iOS apps but will work on any device with a web browser. An internet connection is required however to use Pilot View.

General Improvements

There are many other minor enhancements and upgrades throughout the app. We encourage you to check it out! Feel free to send us any feedback through the Help Desk or to support@dronecomplier.com.

DroneComplier Knowledge Base: Checklists

Everything that generates a mission checklist item that needs to be responded to when logging a mission can be accessed through the Checklist Centre.

Category Panel

The category panel shows the types of objects that can have checklists attached. Whenever they are selected for a mission, the associated checklist is added to the Checklists tab on the mission.

The number in brackets indicates how many objects there are in the category that can have checklists attached.

Expanding a category will show what objects (or in the case of equipment, what types of objects) are available.

The small blue buttons at the top-right will allow you to edit the actual item in a separate window.

To add or edit a checklist for an item, click on the large button for that item. This will open the checklist editor for that item.

Equipment Checklists

Equipment checklists are slightly different in as much as there is an additional step involved in selecting the equipment you want to add a checklist for.

Select the specific piece of equipment, or the “All” option at the top of the drop-down to create the correct checklist.

The check mark next to the equipment indicates that the checklist has already been created.

The “All” option will create checklist items that will be applied to every piece of equipment in that category, so unless there are additional procedures for individual pieces of equipment, you will only need to fill in this checklist.

See Checklists Panel instructions below for specific information on how to create a checklist.

 

Checklists Panel

There are 5 types of checklist that can be set up for each object.

  1. Pre Operation (Pre mission) – these items will be shown when a pilot first opens a mission
  2. Pre Flight – these items will be shown before each flight
  3. Battery Change – Shown when ever a battery change is logged (not active this release)
  4. Post Flight – shown after each flight
  5. Shown at the end of the logging process.

To illustrate how to add checklist items, we will use Airframes as an example as it is the most complex.

Equipment checklists allow you to make use of “All” objects checklist items, so “All Airframes Checklist” will create checklist items that will show for all aircraft.

You should make as much use of the “All” checklists as possible as if there is a change to procedure, you only need to change it in one place.

Step-by-step guide to adding a checklist item

  1. Select the type (Pre Operation, Pre Flight etc.) of checklist item you want to add by clicking on the appropriate tab.

    In this example, we are adding a Pre-Operation checklist item for All Airframes.
  2. Click either “Add From Another Checklist” to copy all items from another checklist (this will copy all items of ALL TYPES and populate ALL of the tabs) OR “Add New” to create a new item. In this example we will use “Add New”
  3. Fill in the details for the new checklist item.
    Always phrase the question so it requires a Yes or No answer with Yes being the desired answer.
    Keep the question short and meaningful. Add specific instructions on how to perform a check or what to look for etc in the details.
    Displaying text for a NO answer or an N/A is optional
  4. Click Add button when complete.

    Each item you add will list here
  5. Complete your checklist and click the Save button
  6. Edit, delete or drag to re-order as required.

If we now go to a specific airframe checklist, we will see the “All Airframes” items already added.

Each item that is inserted from the “All Airframes” list has a red link button to indicate that it is linked to the master airframes list.

We can now use the “Add New” button to add a new item specific for this airframe OR we could click the red link button and clone the entry and edit it to save time for similar entries.

Notice that the edit button and delete button are now visible for this item as it is specific to this airframe.

Lets open another airframe checklist for another inspire and use the “Add From Another Checklist” option to add items from the first Inspire.

The following message will be displayed…

You will initially see duplicate entries for all of the “All Airframe” items, but these will be removed when you click “Save”

The main thing to note is that the 3rd item is showing a link icon – but not a red link as it is from another airframe, not “All Airframes” and can be removed if desired.

Expanding the item will show where the link comes from.

It is good practice to put all checklist items for a particular aircraft model on one aircraft and then copy from that aircraft to the others so that all items are linked. This means that you will only need to change them in one place not on each airframe.

You can break the link by clicking on the link item and selecting unlink. Once the link is broken, it will not reappear (unlike cloning from the “All Airframes” list where the original will still appear).

 

Drone Complier Knowledge Base : Lists and Searches

Most functions in the Activities, Maintenance and Equipment sections of the app use the new format for listing available entries.

This article will use the Activities > Missions listing as an example

When a listing first opens, it should include all entries in the category.

Use the search options to narrow down the listed entries.

List Panel

Search results are displayed in the list panel. The item that is highlighted in yellow is the item that is currently displaying in the detail panel.

Detail Panel

This shows the details for the highlighted item in the list panel. This gives additional information to let you identify that this is the correct item.

This is the item that will open when you click the edit button.

Basic Search

Type your key words into the search string input field.

If you type multiple words into the search input, the search will find matching records that contain ANY of the words typed.

To search phrases “enclose them in double quotes”.

Search results bubble! This means that each new search you do searches in the result set of the previous search, not the entire database again. This makes it easy to keep narrowing down results.

For example, if I typed in Kiama Kevin, I would get everything with either Kiama OR Kevin (so Kiama in the location OR Kevin as the pilot). However, if I typed in Kiama and clicked the search button, I would get everything containing Kiama. If I then typed in Kevin and clicked the search button, I would get everything in the previous search that contained Kevin – in other words Everything with Kiama AND Kevin.

For a new search, click the Reset Search Button first to reload all of the records.

Advanced Search

While the basic search scans all available fields for your key words and phrases, the advanced search lets you target specific fields.

It also allows you choose between Any and All for your key words, or set the NOT option to exclude records.

Searching for Dates

Dates are saved in the database in YYYY-MM-DD hh:mm:ss format.

To find everything in a certain year, you would just type the 4 digit year. For a particular month, YYYY-MM. etc

You MUST include leading zeros for months, so July 2018 would be 2018-07 not 2018-7

 

DroneComplier Knowledge Base: Authority with JSA Questions

All missions need to be conducted under an authority. Drone Complier gives you flexibility by allowing you to create custom authorities with their own Job Safety Assessment questions and checklist items.

Creating an Authority

  1. On the left-side menu, go to Organisation then Auth/Cert.
  2. Click ADD to create a new authority.
  3. Give it a name and description and click Create.
  4. Here you can edit information about the Authority, including who is allowed to approve missions, whether a JSA is required, and if it supports LAANC (US only). You can also make an authority the default one when creating Express Missions.

Adding JSA Questions

 

  1. From the Edit Authorisation view, go to the JSA Questions tab. Here you can either add the standard questions from your selected regulatory framework (CASA in Australia or FAA in the US) by clicking Add From Template, or you can add your own custom questions (for instance if you are operating in a different company, or performing a category of operations that requires additional questions) by clicking Add New.
  2. To add the standard questions, simply click Add From Template, and then Save. Now if you select this authority when creating a mission, the JSA questions will appear.
  3. You can also add new questions or edit the existing ones.

 

Drone Complier Knowledge Base: Organisation Settings

Subscriptions

You need to have a subscription that provides sufficient licences for the number of active users that you have. On the Subscriptions tab, you can add and edit these subscriptions. Click the UPGRADE button to add a subscription using your credit card, or the Add PayPal Subscription button to add a subscription using PayPal.

Users

Creating and Editing Users

To create and edit users, go to Organisation on the sidebar menu and then Users.
Note: You must be an Organisation Administrator (see roles below) in order to create or edit users.
From here you can click the ADD or INVITE buttons to create a user or invite them by email respectively. You must have sufficient available licences in order to add additional users.

Locking (Disabling) Users

A locked user is prevented from logging in and does not count towards your licences used. To lock a user, click the Edit button and then make sure the Locked toggle is checked:

What is the difference between a user and a pilot?

A user is anyone who has an account in your Organisation. A pilot is a user who has the “Pilot” Operational Role.

Operational Roles

There are 9 Operational Roles available in Drone Complier. A Pilot is someone who will be conducting flights. They can access the Pilot View interface and log in on the mobile app. A user who is a pilot will have several additional tabs on their user profile containing pilot-specific information. The Chief Pilot has authority to approve missions. Each organisation may have only one Chief Pilot. Note that the Chief Pilot is not automatically a Pilot – if they will be logging flights then the Pilot option must be selected as well. Mission Approval Delegates also have authority to approve missions but are not restricted to a single user. Note however that it may be a legal requirement that all flights be approved by the Chief Pilot (for example if you are operating under a ReOC in Australia). The Chief Maintenance Officer can approve maintenance items. Each organisation may only have one Chief Maintenance Officer. Maintenance Approval Delegates can also approve maintenance items but are not restricted to a single user. An Organisation Administrator can create, edit and disable other users, and edit the organisation’s details. The Request Missions role means that a user can create a Mission Request. If a user has this permission and no others, they do not count towards the active user count and only have access to the Mission Request form. The Receive Missions role means that a user can convert a Mission Request into a Mission. The API Access role is required to use the Drone Complier API.

Authorities / Certifications

When you’re creating a mission, you need to select an Authority to operate under. This section is for adding any documents, JSA questions or checklists that are related to the authorisation that you are flying under – for example an RPA Operator’s Certificate (ReOC) in Australia. Where the same certification covers different activities (for example an Australian ReOC may cover night flying and EVLOS flying) and these activities require different safety questions and / or checklist questions. In this case, you may want to set up several entries in the Authorities/Certifications table for the same authority used in different situations. For example, for an Australian ReOC with night flying and EVLOS you might want to set up 3 Entries:
  • ReOC standard
  • ReOC Night Flying
  • ReOC EVLOS
This will allow you to specify different safety questions and checklist items for each type of activity. Apart from the name of the certification, you can also set mission approval and JSA defaults (LAANC is not used yet due to pending regulation changes with the FAA).

Mission Approved By:

  • Chief Pilot – Only the chief pilot can approve missions created with this Auth.
  • Approval Delegate – The chief pilot or any Approval Delegate can approve this job
  • Anyone – The “Approve Mission” button will be displayed for any user creating a mission under this Auth. The User, time and date of approval will be recorded against the mission.

JSA Required:

  • Select this option to require that a JSA be completed for every mission created with this Auth.

Supports LAANC:

  • Currently not used – selecting this option will cause the LAANC button to be available on the mission general tab, but due to some current confusion regarding the future of LAANC, this has no additional effect.

JSA Questions

You can add edit or delete your JSA questions here. Click the  button to add a question from scratch… You need to frame the question such that a YES answer is required to satisfy the condition. Keep the questions to the point. Additional explanation can be entered in the “Additional Details” section. This will be displayed in a drop down on JSA Tab in a mission. Click the  button to add the default question set for each section. You can drag to re-order, edit or delete these to make your final list.

Checklists

Checklists are managed through the Checklist Centre. There is a link button on the Checklists Tab that will redirect you to the appropriate place in the Checklist Centre for this Auth.

Document Centre

In the Document Centre (all new in version 3.0) you can manage all of the documents for your organisation. Documents can be linked to a single record (eg an airframe), or all records of a particular type.

Examples

Adding a document to a single airframe

  1. In the Category block on the left, click the  button next to Equipment to expand that section.
  2. Click on the Airframes button.
  3. In the dropdown which will appear in the Documents block on the right, select the airframe that you wish to add a document to.
  4. To upload a document, click on the Add Document button.
  5. Select your document and add a description.
  6. Click Save
  7. Your document will appear in the list.
Note: you can also provide a web link to a file instead of uploading it.

Adding a document to all batteries

  1. In the Category block on the left, click the  button next to Equipment to expand that section.
  2. Click on the Batteries button.
  3. In the dropdown which will appear in the Documents block on the right, select All Batteries.
  4. To upload a document, click on the Add Document button.
  5. Select your document and add a description.
  6. Click Save
  7. Your document will appear in the list.
Now if you select a battery from the dropdown, the document you have just added will be shown for that battery as well. However instead of the Edit and Delete buttons it will have a  icon, meaning that it is linked from the All Batteries list.
The above examples can apply with minimal variation to all record types.

Drone Complier Knowledge Base : User-defined Airspace

Adding user -defined airspace allows your organisation to display their own airspace zones on the airspace map. These are not visible to users from other organisations.

To use this feature, you will need to start with a correctly formatted geojson file for your airspace zone.

If you do not have one, you can easily create on using the online service here.

You now need to add some more details to your file, like the type of zone, altitudes, details, restrictions, hours of operations etc.

You can do this directly in the geojson file, or use the helper when you upload the file.

Below is a simple object produced using geojson.io. You can cut and past this into notepad or a similar plain text editor (don’t use Word etc as it ads additional characters), and save it to a file with the extension .geojson.

{
  "type": "FeatureCollection",
  "features": [
    {
      "type": "Feature",
      "properties": {},
      "geometry": {
        "type": "Polygon",
        "coordinates": [
          [
            [
              116.72063827514647,
              -30.887125963746826
            ],
            [
              116.7252731323242,
              -30.882853692657214
            ],
            [
              116.7212390899658,
              -30.880128178796735
            ],
            [
              116.71368598937988,
              -30.879391540119286
            ],
            [
              116.7132568359375,
              -30.886904988880705
            ],
            [
              116.72063827514647,
              -30.887125963746826
            ]
          ]
        ]
      }
    }
  ]
}

If you want to edit this file directly with the additional information to create an airspace zone, you need to add to the “properties” section.

Note: See step 5 of “Uploading Airspace” below where you can add or edit your parameters during file upload instead (or as well).
      "type": "Feature",
      "properties": {
            "NAME":"The name of the zone",
            "VERTICAL_LIMIT":"SFC - 1000",
            "ACTIVE_LEVEL":"3",
            "HOURS_OF_ACTIVITY":"H24",
            "DETAILS":"Additional details about the zone",
            "RESTRICTIONS":"Any restrictions that apply to the zone",
            "AUTHORITY":"The authority controlling the zone"
       },
      "geometry": {

Just change the text to suit your needs. Only NAME, VERTICAL_LIMIT and ACTIVE_LEVEL are required.

Note that geojson files must be in the correct format and quote marks and commas are important.

Data format:

NAME: This is the name of the zone that will appear in the warnings panel on the map.

VERTICAL_LIMIT: This defines the top and bottom altitude for the zone and needs to be in the correct format.
(bottom alt in feet) (reference – SFC or AMSL) – (top alt in feet) (reference SFC or AMSL)
So if your zone went from Surface (SFC) up to 1000 feet AMSL then you would enter the vertical limit as
“0 SFC – 1000 AMSL”

ACTIVE_LEVEL: A number between 1 and 4

  1. Information
  2. Danger
  3. Restricted
  4. Prohibited
HOURS_OF_ACTIVITY: You can type your own shorthand in here or use the NOTAM style abbreviations
  • W = MONDAY TO FRIDAY
  • E = WEEKENDS (SAT & SUN)
  • D = DAILY
  • H24 = CONTINUOUSLY
  • EXPH = EXCLUDING PUBLIC HOLIDAYS
  • HJ = SUNRISE TO SUNSET
  • HN = DURING HOURS OF DARKNESS
  • JO = MONDAY TO FRIDAY (EXC PUBLIC HOLIDAYS)
  • JF = SAT, SUN & PUBLIC HOLIDAYS
  • WS = MONDAY TO SATURDAY

DETAILS: Any additional details describing this zone.

RESTRICTIONS: Restrictions and / or instructions relating to this zone

AUTHORITY: The controlling authority for this zone.

Uploading Airspace:

The airspace geojson file is uploaded as a special type of document. This is done through the document centre.
1. Select Organisation > Documents

2. Click on the “Special Airspace” button to open the Airspace documents list.
3. Click on the  button and choose your geojson file.
4. Click the “Save” button.
5. Fill in any missing data that was not set up in parameters previously.
You should now be able to see the airspace you have uploaded.